Withdrawal Policies

Administrative Withdrawals

Marymount Manhattan College will administratively withdraw a student for a given term for any of the following conditions:

Failure to meet New York State’s Immunization requirements for postsecondary institutions regarding immunization for measles, mumps, rubella and meningococcal disease in accordance with PHL Section 2165 (measles, mumps and rubella), PHL Section 2167 (meningococcal disease)
Not attending classes or discontinued attendance in the majority of classes during the first two weeks of the term
Academic or disciplinary/violation or code of conduct reasons.
Military orders for active duty or deployment*

*Military Leave Process

Students on military leave who receive orders for active duty or deployment will receive “W” –Withdrawal grades for the term.

The student must present a copy of their military orders to the Office of Academic Advisement and file a Total Withdrawal Form.
Depending on when the student withdraws during the term, tuition, fees, and financial aid including veteran’s benefits may be adjusted.
If the student has direct loans that are in an in-school status, an in-school deferment status, or in a grace period status, you should call your loan servicer and request a “Military Grace Program” deferment. This option can extend the grace period of the loan up to three years and is only available to students withdrawing as a result of being recalled or deployed.
Students on military leave are encouraged to file a Maintenance of Matriculation form. Filing for maintenance of matriculation will enable the student to remain in his/her original academic catalogue. Maintenance of matriculation is only available for 2 consecutive semesters after which the student must apply to readmit. A status of maintenance of matriculation allows a student who returns to Marymount Manhattan College, to retain the requirements in their catalogue and not be subjected to new degree program requirements in the current academic catalogue.

Exceptions to Process:

If a student receives military orders after the eleventh week of classes, and has completed approximately 80% of the assignments, faculty may decide, within their discretion, to submit final grades. In such cases, the student has the option not to withdraw from those classes in which the student and faculty have come to an agreement.
Should faculty assign incomplete grades instead, the student must follow the incomplete clearance plan between the student and faculty. The MMC incomplete grade policy remains in effect. Failure to complete the assigned work, test, papers, etc. within the faculty’s deadline or the published last date to submit incomplete grade will result in an “F”-failure grade.
Annual Training (AT) or other normal training orders are not considered mobilization or active duty orders. Students should make a formal request to postpone their orders until the end of the term. Since MMC does not have an excused absence policy, the student will need to follow the military leave policy as stated above.

Permanent Withdrawal from the College

To withdraw permanently from the College during a given semester, a student must formally withdraw from all registered courses by completing a withdrawal form available in Office of Academic Advisement. At the time of withdrawal, students must complete an exit survey, signed by the Office of Academic Advisement, the Center for Student Services, and the Office of Residence Life, as appropriate. Such a withdrawal will take effect as of the date the student completes and signs the official withdrawal form. A student who chooses to withdraw voluntarily from the college will be held liable for tuition and other charges as of the effective withdrawal date, consistent with the College’s tuition cancellation policy.

Withdrawal from the College for a Semester

Students who wish to withdraw from all courses during a given semester with the intention to return to the College must complete a withdrawal form as described above, and they must complete an exit survey indicating their desire to return to the College within a given time period. If, due to circumstances beyond the student’s control, the student cannot complete the withdrawal form, a letter to the Dean of Academic Advisement and Student Retention or a phone conversation with the Dean of Academic Advisement and Student Retention will constitute official withdrawal notification. Students informing faculty that they will not be returning to College is not sufficient and is not considered an official withdrawal.

Students seeking a temporary withdrawal from the College should apply for maintenance of matriculation for the up-coming semester. Failure to secure maintenance will require the student to apply for re-admission prior to any future registration. (See section on Maintenance of Matriculation.)

Withdrawal from one or more courses in a semester

If a student withdraws from one or more courses during a given semester, the withdrawal is effective as of the date the student officially withdraws and a grade of “W” appears on the student’s transcript. Students may only withdraw without academic penalty during the official withdrawal period in each semester/session, listed in the Course Bulletin and at MMC’s website.

A student who chooses to withdraw from classes during the course of a given semester may incur failing grades for all such withdrawn courses. It is therefore the responsibility of the student to become fully aware of the academic implications of such withdrawals at the time that such action is taken. The course(s) from which a student withdraws will appear as part of the student’s permanent transcript unless such withdrawals occur prior to the official “last date to drop a class without a grade.” Students withdrawing after this period but during the official withdrawal period will receive a “W” grade which carries no academic penalty and is not computed into the student’s GPA. However, students withdrawing after the last date to withdraw with a “W” grade will receive a “WF” grade which counts as an “F” grade with 0 points.

Students who cease attending courses without officially withdrawing will be given a grade of “UW”. This grade will factor into the student’s GPA and will count as an “F” grade. Students should know that ceasing to attend classes or notifying an instructor of intent to withdraw does not constitute an official withdrawal. Further, a student who withdraws for medical or psychological grounds is subject to the policies and procedures below. The student is responsible for all charges on the account due to his/her withdrawal.